By Andy Wendt
1. Reserve your technology as early as possible.
We all know that a big component of stress is last minute planning. So do yourself a favor and don't put off that call to your Tech Travel Agent to get your quote and or reservation started. It's way easier than you think, so just do it! The sooner you book your event rental needs the sooner you can get onto your next project, even if that project is simply to get out of the office and get started on the weekend!
2. If you don't know exactly what type of hardware you need, ask, don't guess.
Not being technically savvy does not need to cause you stress. Simply explain your project to your Tech Travel Agent and let them suggest, or investigate further, to determine the most cost effective rental hardware solution for your event. Communication really does matter, so tell your story and don't hesitate
to ask for advice. It's what a Tech Travel Agent does, so let them.
3. Plan to have your order set up and tested at least two days in advance.
No instructor wants to walk into a classroom full of employees and start off the class by asking.. Does everyone have shortcut to our new HR software on their desktop? So whenever the situation permits, have your equipment delivered at least two days in advance to allow your staff, or instructors, time to familiarize themselves with the equipment, to make sure everything is in working order, and make any "last minute" adjustments way in advance of the event start date.
4. If you have a large quantity order, ask about the policy for spare equipment.
When placing a larger order for any technology, ask about having one or more spare systems left onsite in case of an emergency. Let's face it, bad things can happen to good people. Know that and ask what your Tech Travel Agent can do to help by adding in some spares.
5. Only trust your technology rental to an established national firm.
Finally, and perhaps most importantly, knowing the technology for your event is being delivered and set up by a trusted national rental firm is invaluable when it comes to eliminating stress! So when you talk to your Tech Travel Agent ask if they do business nationwide. Ask if your equipment will be delivered and serviced locally. Trust your gut when it comes to the basics, such as: Does their website look like something your 15 year old nephew would design? (No offense to 15 year olds) When you call do you always get a real person or just a voice mail? Is the quote itemized with a detailed description of each product so you know exactly what you are paying for? Does the rental firm you’re considering have an established social presence with the number of followers/fans you imagine a national firm would have? Do their social sites have continuous updates stretching back years? In general, remember "If it looks like a duck, quacks like a duck and walks like a duck, it's a duck". Since we all know doing business with ducks is stressful.. just don't do it! You deserve the best service and support on your technology rental so be sure you trust a technology rental provider before you reserve your equipment!
About The Author: Andy Wendt is the Vice President of Rentacomputer.com where he began in 1989 as a technician. In the early days, Andy was constantly in the field working directly with Rentacomputer.com's customers. By the mid 90's, Andy accepted a position as Service Manager and worked to develop the great customer service standards our tech staff has become known for. As the company grew, Andy worked to train branch managers and staff while he was being trained in Accounting, Sales, and Marketing. Today, Andy is still involved in a mix of operational areas but with a focus on sales and marketing.
Need A Computer Rental Quote For Your Next Event? Click Here!
Is your company planning on exhibiting at or planning to host a trade show or event this year? If you are and you really want to impress attendees and leave a lasting impression, look toward a Tech Travel Agent from Rentacomputer.com and a full line of Event Rental Services. But before you do, consider the following tips.
There is complexity and risk of traveling with expensive technology, like a computer or audio visual equipment, and you don't want to do anything that could potentially cost you to lose an expensive piece of equipment. That is why many business professionals book their technology needs with a Tech Travel Agent. Any hardware you need for your show or event can be delivered right to your booth or conference room and set up by trained professionals.
If you have put off exhibiting at a trade show because your display is outdated, in poor repair or because you just don't own one, then call your Tech Travel Agent. Rentacomputer.com's event rental inventory includes trade show displays along with a full compliment of computer and audio video hardware, like floor and wall mounted large plasma screens or a professional grade public address system.
Headed to a large event? If so, you may want to consider a video wall rental or large venue projector rental to get your message or marketing material out to a large audience. A video wall rental can be configured by using large screen plasma displays arranged in a seamless matrix as large as 5 x 5 and a large venue projector can display an image large enough for thousands of viewers.
Large corporate or community events in locations that are not permanently set up for your venue call for a stage rental. With a stage rental, including lighting, sound, and rigging, you can hold your event literally anywhere in the country since all of your infrastructure is delivered right to you.
No matter what you need for your next convention, trade show or conference, your Tech Travel Agent from Rentacomputer.com can deliver. With over 25 years of experience in the industry of computer and technology rentals, no project is too big or too difficult.
Wherever you go, you can count on your Tech Travel Agent from Rentacomputer.com to handle all your technology requirements in 1500 Large, Fun, Far Away and Important Cities, Really 1500 Cities worldwide!
Tech Travel Agent Favorite Destinations for Corporate Events
London - We coordinate temporary laptops, plasmas, copiers and other hires for Conferences, Exhibitions, Training, and Team Building Events.
Jacob Javitts Convention Center
New York- Plasma Display Rentals for conferences and trade show at Jacob Javits center, copier delivery to downtown Manhattan offices, and laptops to Long Island. We have multiple service options in around New York and New Jersey.
McCormick Place Convention Center 2301 S. Lake Shore Drive, Chicago, Illinois 60616
Chicago- Having PC or AV technology delivered to your conference or trade show at the McCormick Place Convention Center is easy with a Tech Travel Agent from Rentacomputer.com. Delivery throughout Chicagoland and northeastern Illinois.
Los Angeles - Fast service due to multi vendor locations throughout the north and south metropolitan areas.
Los Angeles Convention Center
1201 South Figueroa Street
Los Angeles, CA 90015
Orange County Convention Center
9800 International Dr.
Orlando, FL 32819
Orlando is a world-class destination that has so much to do that every member of the group can have fun in their own way.
Las Vegas Tech Travel Agents schedule delivery of convention equipment rentals right to your trade show booth or anywhere at your Las Vegas convention, meeting or conference!
San Francisco San Francisco hosts more than 14 million visitors per year. Visitors are attending conventions, conference, trade shows and tourist excursions to the city. San Francisco is one of the worlds premier convention and meeting destinations. Wi-Fi Laptop rental units can be delivered to your hotel, convention or trade show.
Hawaii Convention Center
Where Business and Aloha Meet
1801 Kalakaua Avenue
Honolulu, HI 96815
Hawaii's comfortable year-round climate, averaging 77 degrees, exotic yet with all the ease of doing business in the U.S., absent language and currency barriers, unique cultural programs and activities, outstanding facilities, accommodations and value are all good reasons to have your next meeting in Hawaii.
Tech Travel Agents from Rentacomputer.com reserve computer rental and AV technology equipment rentals worldwide via business relationships with professional organizations like Alaska Computer Rentals.
Full Post: Delivery to 1500 Cities Worldwide
Have you ever consider a Fax Machine Rental? Probably not, but that shouldn't stop you from considering one now. Fax machine rentals from Rentacomputer.com are perfect whenever you need an extra machine temporarily for corporate events or company marketing projects.
Renting a fax machine is also a good idea if you or your company is experiencing a busy season and a lot of information needs to be sent out in a short period of time. Renting a fax machine as opposed to buying one can temporarily offset the stress and hassle that normally comes when you only have a single machine, which makes a rental perfect if you need a helping hand.
I know what you're thinking, "Who in the world uses a fax machine anymore?" Well, even though you may think fax machines are as outdated as pagers, modern office fax machines can do a lot more than just fax. Rentacomputer.com offers a wide array of fax solutions with machines that are capable of faxing, scanning and copying from top
brands like HP and Brother.
Fax machine rentals from Rentacomputer.com are also perfect for temporary office setups and go nicely with some of Rentacomputer.com's other office product rentals. When putting together a temporary technology rental for faxing purposes, it makes sense to accompany that device with other things, like copiers or printers.
A single phone call to your Tech Travel Agent can set you up with a single fax machine rental or an entire temporary office with any and all of the equipment you need! Local delivery, installation and removal also make renting a fax machine or other piece of equipment from Rentacomputer.com that much easier as all the hassles of logistics are off your shoulders.
So the next time you think a fax machine would really come in handy during your company's busy season or you think one would be perfect for a temporary office, consider a fax machine rental from Rentacomputer.com. Rentacomputer.com has been in the computer and technology rental business for over 25 years so they know a thing or two about how the industry works.
There are often times when you need to give a presentation and everything has to be perfect. Whether it is a big event for school or something to impress your boss, quality is key. It is times like these that call for a projector that sets its standards above the norm and goes above and beyond what you typically have to work with. I'm talking, of course, about an HD projector.
However, HD projectors are expensive, even more so than your standard projector, which means that a lot of people who could really benefit from everything an HD projector has to offer are stuck using that same old boring projector that everybody uses. If you find yourself in this situation, you should consider an HD Projector Rental from Rentacomputer.com.
Rentacomputer.com has a plethora of projector rentals as well as a wide variety of HD projector rentals that are perfect for any situation. Rentacomputer.com also offers HD projector rentals from all of the top names in the industry, including Epson, ViewSonic, Sony, Hitachi, Toshiba and more.
One of the best uses for an HD projector rental is for putting together a private event
or make-shift home theater. If you are hosting your next big family reunion or just want to add a little something extra to that annual block party, an HD projector rental could be perfect for you!
Rentacomputer.com also offers HD projector rentals for large venues as well, just in case you are planning a large private event or you need to show high-quality videos and images to audiences of hundreds or thousands of people. All you have to do is call your Tech Travel Agent and get started with your very own HD projector rental experience.
Rentacomputer.com has over 25 years in the business of projector and technology rentals and has worked in all 50 states as well as Canada, Mexico and the United Kingdom. With all that experience and knowledge, you know that when you rent from Rentacomputer.com, you are working with a trusted and reliable partner.
Leasing a computer or audio-visual equipment is a great idea but why? Here are seven more reasons why you should consider leasing instead of buying.
1. Preserve Your Credit Lines: Leasing helps you eliminate the hassle and worry opening a new line of credit. Instead of relying on credit to make a purchase, you can lease and pay only for what you use. Also, companies who lease tend to me more flexible than those who offer you credit.
2. Advantages in Technology: When you buy technology, you're stuck with it. Just because a new technology becomes available, doesn't mean you can run back to the store for an update. When you lease, you'll always have the latest, state-of-the art equipment such as laptops, desktops, copiers, flat screens displays, file servers, projectors, software and more, depending on what fits your needs. Also, companies such as Rentacomputer.com have Tech Travel Agents who are experienced with the equipment they are leasing and who can handle everything from delivery to set-up and maintenance.
3. Little or No Down Payment: Most of the time, when leasing equipment, a down payment is not required.
4. Preserve Your Capital Budget: Due to the lack of initial capital expenditure, your working capital will not suffer. Also, your lease payments will be less than they would have been had you purchased.
5. Potential Tax Savings: Computer leasing may even lead to tax deductions. To see if your company qualifies, check with your accountant.
6. Financial Options: Leasing equipment presents you with a number of options. These include lease purchases, fair market value buy-outs, and structured payments designed specifically for your company.
7. Flexible Terms: Leasing is great for when you need equipment for a longer period of time. Whether it's one year or five years, terms are flexible and will fit whatever needs your company has.